Article VI: Meetings.

Organization. The ARC Chair, in consultation with the ARC Program Director and OCLC staff, shall plan and execute at least one ARC meeting annually. Agenda. The ARC’s annual meeting agenda shall include discussions or presentations on the OCLC cooperative’s theme for the year; how ARC issues affect or are affected by the global theme; and issues of particular interest to ARC members. The ARC Program Director will distribute the agenda to all ARC Members at least 15 days before the date of the annual meeting. Global Council Voting. Each ARC Member Representative shall be entitled to cast one (1) vote in person, electronically or by proxy on each matter properly submitted to the annual ARC meeting for vote, consent, waiver, release or other action. Open meetings. ARC meetings shall be open to all interested parties, although only ARC Member Representatives are eligible to vote. Costs. Costs and expenses of attending ARC annual meetings shall be the responsibility of the attendees, unless otherwise determined by the ARC Executive Committee. Other meetings. Additional meetings of the ARC may be called by the Chair or jointly by the Chair and the President and CEO of OCLC or his/her designee. Nothing in this document is intended to prohibit or discourage other types of meetings, such as meetings of national advisory committees, user groups, or other groups addressing specific topics.