Article V: Committees.

There will be two standing committees of the ARC: the Executive Committee and the Nominating Committee. Additional committees, task forces, or interest groups shall be established as needed for the purposes of the ARC by the ARC Chair, in consultation with the ARC Executive Committee. The Executive Committee. The Chair, Vice-Chair/Chair-Elect, Secretary and four (4) ARC Members-at-Large shall constitute the Executive Committee. Members-at-Large shall be representative of the distinct geographic areas within the Americas Region: · 1 from Canada · 1 from Latin America/Caribbean · 2 from the United States. The ARC Chair shall be the presiding officer. Duties. The Executive Committee shall: A. Act for the ARC in the interim between meetings; B. Fix the hour, place, and agenda of ARC meetings; C. Plan the agenda and carry out the ARC meetings. The members of the Executive Committee will be reimbursed for actual expenses incurred by them in the performance of their duties. D. Transact such business as the Members may refer to it; E. Consider activities which may interest the ARC, and recommend appropriate action; F. Provide input for the annual budget of the ARC. G. Report all action taken between meetings of the full ARC at the Council's next meeting. H. Select two ARC Member Delegates to represent the region on the Global Council Executive Committee. I. Fill vacancies as provided under Article VII below. The Executive Committee shall not repeal actions of the ARC or engage in activities which conflict with previously enacted ARC policies and procedures. Meetings. Executive Committee meetings shall be held at the call of the Chair or upon the written request of two members of the Executive Committee. A majority of the members of the Executive Committee shall constitute a quorum. Initial Executive Committee. See Transition Appendix. Nominating Committee. The ARC Chair shall appoint 5 members to the Nominating Committee with the advice of the Executive Committee; these members will be representative of the distinct geographic areas within the Americas Region: · 1 from Canada · 1 from Latin America/Caribbean · 3 from the United States. The Committee will select its own chair. Meetings. The Nominating Committee shall meet virtually or physically at least 7 weeks prior to the Annual ARC Meeting to select candidates for election to the ARC Executive Committee and for election to the Global Council as Member Delegates from the Americas Region. The Committee also may meet between meetings, virtually or physically as appropriate, to conduct its business effectively. The Committee's procedures shall assure each Committee member the opportunity to place a name in nomination from those who indicate interest, and to express views on the nominations. Duties. The Nominating Committee shall submit to the ARC Secretary a slate of candidates, with a minimum of two names for each vacancy at least 6 weeks prior to the Annual ARC Meeting. Vacancies in any committee will be filled by the Executive Committee.